Employees often find one-on-one meetings unnerving, especially if it deals with reports and assessments. Managers and team leaders themselves also find it hard to do meetings because it is a challenge to get people to take part. Even when we do get our coworkers to take part, they may chose to be close-minded that these meetings become a waste of time.
But, there are ways to get people to engage in the talks. Here are some tips on how you can have a productive one-on-one with your team members:
Sort out a regular time for meetings
Before you schedule your meeting, look into your team’s size, experience and your position. You don’t have to do it every week.
As long as you schedule them as a regular event every month, it will help your employees prepare. Of course, when you do have these meetings, don’t arrive late and don’t cancel!
Prepare your discussion flow
List down what you will discuss before your meeting. Don’t add things you thought of on the spot.
Have a clear structure on how your discussion will go. You can look into the discussion flow with your team to see if they listed the same goals and topics. Read here if you want to know more about how to provide feedback.
If your discussion strays away from the topic, push the discussion back on track. Don’t be afraid to be flexible as well since this will help when you are creating a project together.
Be aware and present
During your meetings, you need to be fully in the meeting. Your attention must be in your discussion and not stray away by checking your phone or computer for notifications.
Check your messages after your meeting. This ensures that you don’t give your teammates the impression that you are not interested in what they are sharing.
Some may even be insulted if you look at something else when they are talking.
Be positive all the way
When you start your session, stay positive so your teammates will relax during the meeting.
You can also take the time to compliment their work and catch up with their work and personal life. Read here if you want to create a positive workplace culture.
Of course, make sure that the discussion about personal life will be at the end of your talk once you sorted out your meeting so that neither you or your teammate will be distracted from the actual agenda.
Discuss how you can go through problems
One-on-one meetings open opportunities for the team to talk about the project. Use the time to share strategies or opinions on how the project can be done.
You can also discuss the challenges you have faced during each task and find a solution together. You can also use this time to provide your team with feedback.
Thank them
After the meeting, don’t forget to thank them. You don’t have to wax a lot of praises for their work.
Simply saying “thank you” or “good job” is not enough, be specific on where they have done right, where they can do better and most importantly, where they had exceed your expectations.
You should also make it a point to ensure that your gratitude is heartfelt and true.
Conclusion
If you want your team to work, you have to open opportunities for your team to engage with one another and collaborate. As their team leader or manager, it is up to you to make it easier for people to collaborate through one-on-one meetings.
Not only do these meetings emphasize that everyone is heard, but it also allows employees to get involved.
Being a manager is tough, here are some tips to help you sail through it: Manager’s Abbreviation & Acronym Signs Your Employees Think You Suck as a Manager The Manager’s Secrets
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